Conditions
Important Information and Booking Conditions
Deposit
A non-refundable deposit of AUD $1000 per person (that will go towards your package price) is required to secure your place on our tours. By paying the deposit you are agreeing with the booking conditions.
Final Payment
We seek your understanding and co operation in this matter and advise full payment is due 65 days prior to departure. Bookings received after this date will require immediate payment in full and are subject to availability.
Payment by credit card
Merchant fees will be added to the amount being charged to your credit card (MasterCard & Visa Card 1.5%, American Express 3.08%).
Cancellation
Cancellations after final payment will incur the following fees; Days prior to departure: Up to 60 days: 50%; 59-28 days: 75%; 28-0 days: 100% of tour price
Single Travellers
We are able to pair up solo passengers who seek to share a room/car if another solo passenger of the same gender is interested in sharing; we offer to put you in touch with each other prior to departure. If both agree to twin share accommodation we require written confirmation of that agreement from both parties. If you wish to pursue this offer please mention it to us so you can be placed on a list at the time of paying deposit. If an opportunity does not arise then a single supplement will apply.
Travel Insurance
It is a requirement that all passengers participating in our tours effect appropriate travel insurance at the time of booking. Your travel insurance policy must include coverage for cancellation. We are happy to assist you with this and offer group discounts with SureSave Travel Insurance. Proof of insurance cover is required to be submitted to Route 66 Tours prior to departure.
Documentation
Route 66 Tours has taken every precaution to ensure that information and details provided about each tour, and the tour itinerary is correct and accurate. A considerable amount of pre planning and site inspections has been undertaken by Route 66 Tours to ensure that details mentioned in the itineraries meet our standards. Every effort is made to ensure that details are correct at the time of distribution, however no responsibility or liability is accepted for any errors, omissions, or alterations contained in either documentation or the itinerary. At times it is simply necessary to make changes to our detailed itinerary and inclusions. Documents are non transferrable to another name and/or traveler.
Price changes
Currency fluctuations, fuel surcharges, changes in airfares, and/or tour costs can happen without notice. It is our intention that any such changes will be advised in advance; however Route 66 Tours is not responsible for any increases applied by any of our airlines, or hotels, car/bike hire companies, nor for any currency fluctuations. In the event of significant movements in currency exchange rates it may be necessary to apply from time to time a currency surcharge. To date this has not happened, other than a drop in the advertised tour price saving our past clients money. We hope to never put our prices up after invoicing clients however it is possible that in the future it may be unavoidable.
Hotels & Flights
Hotels listed in the itinerary are correct at time of publication but are subject to change prior to the tour departure. Flight times are subject to change without notice. As we hand pick our special Route 66 hotels we do everything in our power to use the same ones over and over again. At times it may be necessary to change due to availability. Please advise us if you have a frequent flyer number, special meal preferences or seat requests; however these cannot be guaranteed.
Amendment fees
Amendments made at the time of reservation and before deposit incur no charges. Amendments made after payment of deposit may incur a fees applied by any associated operator. We desire to be flexible with your holiday booking to ensure a very happy outcome, but at times changes can incur fees. If fees can be avoided we are happy to assist in the changes you may require.
Termination
No refunds will be applicable to any termination of any reservations or tours due to unforeseen circumstances once commencement of the tour’s departure. Any such claims may be submitted to your insurance provider.
Minimum group size
Our Route 66 tours are based on a minimum group size of 20 passengers in cars (10 Cars) and 20 Passengers on bikes (10 Bikes). Should the group number of either category fall below this, Route 66 Tours reserves the right to make any appropriate adjustments, including cancellation. In the event of cancellation a full refund of all monies paid will apply. To date we have never cancelled any of our Route 66 Tours.
Responsibilities
Airline tickets, bookings, & passports must be in the same name. It is the responsibility of all passengers to ensure that they hold a current passport with a minimum of 6 months validity from your return date to Australia, & any visas or documentation necessary, including any recommended vaccinations. It is the responsibility of any passenger to take whatever precaution is necessary to avoid any occurrence of Deep Vein Thrombosis. Route 66 Tours does not accept any liability for injury, damage, loss, delay, additional expenses, cancellation, itinerary adjustments or inconvenience caused either directly or indirectly by force majeure or other events which are beyond our control, or which are not preventable by reasonable due diligence on the part of Route 66 Tours. Route 66 Tours has exercised due care with its selection of reputable operators such as airlines, Car/Bike hire companies, hotels, tour operators and/or other suppliers. Some of these operators limit & exclude liability in respect of death, personal injury, delay & loss or damage to baggage. In every case it is you the clients responsibility to follow the laws of the country visited and show due care in regards to all activity undertaken while on tour including, but not limited to, driving your motor vehicle or riding your motor bike. High Quality travel insurance, such as the one offered by Route 66 Tours, for your trip is a requirement for travel and your responsibility to secure.